What to record and review
- Keep agreed revenue and all related direct costs under the same group.
- Review receipts and late supplier bills before treating a margin as final.
- Show customer receivables and supplier payables separately from profit.
Group profit tracking: revenue, costs and unpaid balances
Calculate group profit from recorded revenue and costs, while tracking customer and vendor balances separately.
Group profit is recorded revenue minus the costs associated with that group. Customer collections and supplier payments describe cash movement. Neither a deposit nor settlement of an existing bill should create another sale or another expense.
Create invoiceCreate a free PDF invoice without an account. In the accounting workspace, Pro includes Daytime, customer records and managed invoices; Business adds costs, payment records and profit reports. Compare workspace plans. For the standalone generator, see invoice plans and availability.
Worked example
A group with $8,000 revenue and $5,500 costs has $2,500 profit before overhead. Collecting only $3,000 so far leaves $5,000 receivable; it does not mean profit is negative $2,500.
Illustrative figures, not a quote or an industry benchmark.
Can a profitable group still have a cash shortfall?
Yes. Suppliers may require payment before the customer settles the balance. Review due dates and collection status alongside the profit calculation.
Related tools and guides
ReceAI by Best Partner Travel Inc. · About ReceAI · Support