Use this vendor payment tracker field guide to record bills, due dates, payments and remaining balances without counting payments as new expenses.
Start with one row per vendor bill: vendor, bill reference, trip or group, bill date, due date, bill amount, payment references, total paid, and remaining balance. Keep a separate payment history when a bill is paid in installments. This is a field guide, not a downloadable spreadsheet.
Create invoiceCreate a free PDF invoice without an account. In the accounting workspace, Pro includes Daytime, customer records and managed invoices; Business adds costs, payment records and profit reports. Compare workspace plans. For the standalone generator, see invoice plans and availability.
Bill V-104: supplier charge $500, payment $200, remaining payable $300. The $200 payment reduces the payable. It is not a second $200 expense on top of the $500 bill.
Illustrative figures, not a quote or an industry benchmark.
Check the vendor, bill reference, amount, and existing payment history together before paying. Keep the payment confirmation linked to the bill instead of creating another bill from the receipt.
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