Keep concierge service fees, transport and activity costs, client deposits, receipts, and remaining balances together for each travel job.
A travel concierge may arrange transfers, private guides, and activities while charging a separate service fee. Record the agreed client charge and each supplier cost for the same job, then track collections and supplier payments separately. This makes it easier to see what the client still owes and what remains payable to suppliers without confusing cash movement with profit.
Create invoiceCreate a free PDF invoice without an account. In the accounting workspace, Pro includes Daytime, customer records and managed invoices; Business adds costs, payment records and profit reports. Compare workspace plans. For the standalone generator, see invoice plans and availability.
Illustrative job: a client charge of $1,200 covers $900 of supplier services and a $300 concierge fee. Recorded revenue of $1,200 less $900 in direct costs leaves $300 before overhead. A $500 client deposit leaves $700 to collect; it does not change that profit. How pass-through amounts are classified in formal accounts depends on the business arrangement.
Illustrative figures, not a quote or an industry benchmark.
A deposit reduces the outstanding client balance. It does not add revenue a second time or reduce supplier costs. Review agreed revenue minus direct costs for operating profit, and review recorded payments separately for cash and outstanding balances.
ReceAI by Best Partner Travel Inc. · About ReceAI · Support
